Electronic wage payment system would cut ghost workers on government payroll
Acting Comptroller and General Accountant Mr. Kwasi Kwaning-Bosopem said the introduction of the Electronic Payroll System (ESPV) in 2013 cleaned up the government’s payroll by reducing ghost workers.
He said the introduction of the ESPV has contributed to the rapid elimination of the payroll of retired employees, deceased staff and other staff who have left their posts.
“The savings to the government from these interrupted payments have run into millions since the implementation of the system.”
Mr Kwaning-Bosopem said this during the opening of a two-day regional payroll awareness workshop for accountants, human resources managers, administrators and managers of the Western region in Takoradi. .
The training that is sponsored by the Institute of Management and Entrepreneurship would, among other things, deepen the knowledge of validators and bring to their attention the identified changes in attitude necessary to perfect the system.
It would also sensitize MDA / MMDA managers on payroll issues, retrain ESPV system users and collect MDA / MMDA feedback.
Mr Kwaning-Bosopem said the ministry observed that in the period since the system was put in place, some validators lacked understanding of the validation process, untrained validators installed on the system, approved validators staff outside their business units and validators using the configuration details of others to perform validation.
He urged department heads to take ownership of their payroll by using the system and taking steps to validate payroll each month in accordance with Regulation 90 of the Public Financial Management Regulations, 2019 (LI 2378)
He said the ESPV was one of the measures to ensure the integrity of government payroll for the prevention of payment of unearned wages.
He said the department has undertaken a number of initiatives and reforms aimed at improving its production as a guardian and protector of public funds and state finances.
Mr Kwaning-Bosompem said that CAGD has taken steps to retrain validators in regions and to set up management unit heads on the administrative system, adding that MMDAs will be trained and installed on the administrative system. ESPV to manage payroll locally.
He hinted that the Third Party Referral System (TPRS), introduced by the CAGD to deduct contributions and loans from associations and credit unions from employee salaries, had recently been improved to make it more efficient. .
He said the improved version will be rolled out in November this year.
According to him, employees would now be required to issue a warrant to the TPI, followed by a PIN to complete the transaction, loan advance forms would be digitized and there would no longer be a need for signatures from the guarantors, the image of the employee would be loaded onto the system as a means of authenticating the transaction.
He said the ministry was also in the process of linking the payroll system to the national ID card system.
“Existing government employees on CAGD payroll will be required to register with the NIA and new entrants will need to register with the NIA before they can receive their pay,” he added.
He instructed the MMDAs to use the Ghana Integrated Financial and Management Information System (GIFMIS) to process their transactions to enable CADG to prepare national accounts.
He said the mantra of ‘no validation, no pay’ still holds and that all field unit heads and human resources staff should strive to complete their validation on time to enable their staff to move forward. get paid at the end of the month.
CAGD Regional Director Mr. Joseph Kweku Agyei called on participants to take the training seriously to equip themselves to carry out their mandate and prayed that this helps address the few challenges faced with the implementation of the ESPV system. .